| Task |
Date |
| Assemble
folder for city/town |
|
| Generate
mailing list/phone numbers/mailing labels when seminar is scheduled |
|
| Meet with
planning committee (List names, addresses, phone numbers) |
|
| Set date,
choose location, speakers |
|
Arrange
location, select menus, choose room
arrangement; Sign contract if applicable |
|
Send written
confirmation of location, menu, room
arrangement |
|
| Determine
cost if there is a charge |
|
| Recruit
presiders and speakers |
|
| Send written
confirmation to program presenters |
|
Send mailing
list to appropriate collaborators to
solicit their support in program promotion. Ask for
additional names to add to mailing list |
|
| Order/prepare
mailing labels for date saver/invitation |
|
| Design
date saver/invitation/flyer. Send for review |
|
| Have date
saver/invitation/flyer printed |
|
| Mail completed
flyers |
|
| Mail date
saver |
|
| Hand write
or print addresses on invitation |
|
| Mail invitation
|
|
Write and
send media releases for newspaper,
newsletter (long and short articles) |
|
| Prepare
handout packets for seminar participants one week before confirm
number of participants with seminar facility |
|
| Complete
seminar checklist of things to take |
|
| Check out
and pick up audiovisual equipment |
|
| Confirm
last minute details with speaker |
|
| Conduct
seminar |
|
| Debrief
seminar |
|
| Write and
send thank you letters (speakers, & planning committee)
|
|
| Send followup
information to attendees |
|
| Update
budget worksheet |
|
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